Information Officer

Under the guidance of External Relations and Conference Manager and oversight of Head, Administration:

1. Publications

To have first line responsibility for the production of the Funds’ publications in all official languages and in developing new ones, as needed, including but not limited to:

• proofreading, revising, editing texts and illustrations as appropriate to ensure accuracy, consistency and conformity with the Funds’ style and presentation standards, as well as adapting them to the target readership, in all official languages.
• updating sections of existing publications or drafting new sections, as appropriate.  
• collaborating closely with the Translation Unit in relation to priorities and deadlines, to ensure mutual understanding and to facilitate the overall production process.
• liaising with the designers and printers, monitoring estimates and costs to ensure “value for money” and adherence to deadlines.
• developing and upon approval implementing state-of-the-art procedures to improve the quality and timeliness of all publications (printed and electronic versions), regularly conducting readers’ surveys and proposing innovative ideas.  

2. Information

• To have first line responsibility for ongoing activities as related to media engagement, information and relations with the general public, including but not limited to drafting press releases and other information materials.
• To respond to enquiries on the goals and work of the Funds, in particular as related to incidents, membership and public information.
• To draft and/or provide advice on the content, presentation and style of lectures and presentations, in order to ensure quality, accuracy, consistency and conformity with the Funds’ style and standards and its adaption to the target audience.
• To represent the Funds at international meetings and make presentations related to the work of the Funds.
• To administer the Funds’ library and facilitate access to electronic information resources.
• Ensure the monitoring of media coverage relating to matters of importance to the organisation, and the maintenance of the IOPC Funds’ social media accounts, taking into account the organisation’s social media policy and reputational risk.
• To represent the ERC section at the CE Group in order to ensure that the organisation’s Customer Engagement system is maintained and used to its full potential as far as possible, in particular in relation to the recording of data for meeting attendance, outreach activity participation and general Member State communications.

 3.  Websites

• To oversee the effective operation and maintenance of the organisation’s websites.
• To ensure that the websites are up-to-date and reflect the current activities of and development within the Funds, including the drafting of texts where required.
• To propose and upon approval implement innovative presentation and content of the websites, taking into account the needs of the broad range of users and readers. In consultation with the IT section review and implement new technologies and communication facilities, where applicable in collaboration with external website developers.  

4.  Conference

• As required, to provide support to the effective running of governing bodies meetings, including but not limited to drafting, proofreading and editing meeting documents to ensure accuracy, clarity and conformity with the Funds’ style and presentation standards.  

5. Related Responsibilities

• To guide the work of the ERC Assistant in relation to publications and websites matters.
• In close consultation with ERC Manager and HR, to participate in the recruitment of new and/or temporary staff.  

6. Miscellaneous

• Perform other related responsibilities, including replacing and/or backstopping for others within the department.